Recording Requirements

Real Estate Documents
All documents must have original signature, notary seal and date of notary expiration. Correct fee must accompany document or it will be returned unrecorded. Recording space of at least 2x3 for our recording information must be allowed or a charge for another page will be added. ($2.00) The only documents that do not require a notary are: LIS Pendent, Buck's, Federal Tax Lien, release (IRS)

UCC's –Financing Statements
Only real estate filings will be recorded at Torrance County, all others will be filed at the secretary of state's office. All statements must be on correct standard page or a double fee shall be charged. Legal description must be on all documents. Book and page will be allowed. Correct fee must be included, if a shortage occurs, we will return document unrecorded. Any over payment shall be kept.

Marriage Licenses
Picture id such as driver's license. Both parties must be present, unless one party is in a detention facility or military. Both parties must be at least 18 years of age or have parent accompany them. Any party under the age of 15 must have approval of the district court before any license will be issued. Parties that do not reside in the country shall need proof of id drivers license (birth certificate, passport).

Probate
If the deed is in joint tenants, no probate is needed, just record the death certificate. Probate fees must be included. An original or certified death certificate and a will, if available must be included. All documents recorded for purpose of probate will stay in the county file.

List of Heirs
If probate has been done in another state, the notice of appointment needs to be sent to us. The probate judge is available one day a week for walk in appointments. Appointments must be made in advance. The probate judge can perform the marriage ceremony. Appointments must be made in advance

Faxing, and Mailing Copies
Any and all request must be in written form. We need a book and page along with the correct fees.

Recording fees

We accept cash, checks, or money orders only. Absolutely no credit or credit cards

RECORDING FEES: REAL ESTATE RECORDS

1 page document $9.00
each additional page $2.00

* For each additional grantor after 1st grantor there will be a $5.00 charge
* For each additional grantee after 1st grantee there will be a $5.00 charge
* For any additional instrument referred to in the body of the document there will be a $5.00 charge.
* There is no charge for any additional legal descriptions

EXAMPLE: John Smith and Mary Smith deed right to property to Joe Garcia and Maria Garcia with reference to a mortgage with First Central Bank.

RECORDING FEE: $24.00

* 1 page document 9.00
* Add. Grantor 5.00
* Add. Grantee 5.00
* Add. Reference 5.00
Total $24.00

Copies
Photocopy (1 page) $ 1.00
Conformed copy $ 1.00
11 x 17 $ 1.50

Certification $1.00
Plus $1.00 per page in document

Filing fee for UCC's
in Real Estate records only
Photocopies of the following cost a $1.00 per page per document
1,2 & 3 page $ 20.00
4 pages but not to exceed 25 pages $ 40.00
25 pages $ 100.00
For each page which exceeds 25 pages $ 5.00

*this price list pertains only to timber to be cut as extracted collateral & filed as a fixture filing. All other uuc will be filled at secretary of state.

12.6.2.4 sec 55–9–526 nmsa 1978

Plat surveys
Recording fees:
¼ & ½ sheet $11.00
Full sheet (24 x 36) $21.00
Copy Prices for Plat Surveys:
11 x 17 copy of plat $ 1.50 (reduced copy of the original size)
18x24 to 24x36 $ 15.00
18x24 or smaller copy price is $7.50
Larger than 24x36 $ 20.00

Fax
*Fax $ 1.00 per page

Marriage license fee
$25.00

Probate fees
$44.00

Section maps $ 15.00
County road map $15.00 sold in the road department